AutomataMind
Case studies

Real field-service businesses, running on their own system.

Every build below replaced a patchwork of apps, paperwork, and the owner's memory with one owned AI operating system.

Built in 3 weeks

Integrity Lawn Wash

Lawn and exterior cleaning

The problem

The owner was quoting, invoicing, and scheduling by hand, mostly after hours. Customer history lived across QuickBooks, texts, and memory, and nothing talked to anything else.

The outcome

After-hours admin collapsed into a few taps from the field. One system now runs quoting, invoicing, scheduling, reminders, and payroll.

What we built

  • AI chat agent that turns a message into a quote or invoice
  • QuickBooks-integrated quoting and invoicing with one-tap approval and send
  • Job scheduling with recurring jobs and a crew calendar
  • Automatic SMS reminders and customer updates
  • Employee timeclock and payroll
  • Customer-facing website, delivered as a mobile app
30-day build

Timber Oklahoma

Utility line clearance and field crews

The problem

Field paperwork and a stack of disconnected tools made it hard to manage crews, safety, and project data. Pole records and daily reports lived on paper and in spreadsheets.

The outcome

Crews, safety forms, pole data, payroll, and communication now live in one custom platform instead of paper and five separate tools.

What we built

  • Field crew management with role-based access
  • AI-generated JHA safety forms with digital sign-offs
  • KML importer mapping roughly 3,900 utility poles, with a status kanban
  • Payroll with weekly overtime and gross pay
  • OSHA-compliant incident reporting with PDF export
  • Built-in team chat and push notifications

Want to see what this looks like for your business?

Start with a free operations audit. We will map where your time and money are leaking, no obligation.

Get a Free Operations Audit